Job Description

Description

Professional accounting work of an advanced level performed according to prescribed procedures but involving the application of considerable accounting principles and techniques.
An employee in this class performs responsible accounting work of a moderately difficult nature. Work includes the maintenance of control accounts, the preparation of accounting and fiscal reports, and the keeping of accounting records for a moderately large administrative unit. Work is reviewed on completion by application   f standard rules and regulations of the department.
 

Duties and Responsibilities

DUTIES (NOT ALL INCLUSIVE):

• Prepares and reviews grants, agreements, contracts, budgets, Grantee Financial Reports, and associated work plans.
• Prepares financial documents for Federal grants such as: Statement of Remittance (SOR), Cash Receipts, Fiscal Budget Plans, Grant Applications, Financial Status Reports, Miscellaneous Encumbrance Documents, and Advice of change in Encumbrance, Travel Vouchers, Government Transportation Request, Draw down Reports, and filing documents.
• Reconciles the Department's Financial Accounting System Reports and the V.I.Government's Financial Management System.
• Coordinates the work of employees in the accounting unit and acts as supervisor in the absence of the supervisor.
• Supervises the maintenance of expenditures and budgetary controls of accounts and prepares necessary reports relating to account status.
• Gives advice on financial, accounting and auditing problems; ensures the maintenance of proper accounting records.
• Distributes and schedules work assignments to accounting staff, reviews completed work for accuracy.
• Performs related work as required.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
Bachelor's degree from  a four (4) year  college or  University  in  Accounting, Finance,  Business  Administration or any related field which includes at least fifteen (15) credits in accounting plus at least two (2) years of experience dealing with commercial  or governmental accounting;
OR
An Associate's degree in Accounting, Finance, Business Administration or  any  related  field  which includes at least  fifteen  (15)  credits  in  accounting,  plus  four  (4)  years  of  experience  dealing with commercial or governmental accounting;
OR
Two (2) years' experience working in the capacity of Accountant I, which includes the required fifteen (15) accounting credits. (GVI promotions only)
Pls. note: (no substitution can be made for the required accounting credits)
 

Position Factors

FACTOR 1 - KNOWLEDGE REQUIRED BY THE POSITION:

• Knowledge of basic accounting principles and procedures to include governmental accounting. Knowledge of standard office practices and procedures.
• Knowledge of basic organization, procedures and policies of the department as related to accounting needs.
• Ability to apply federal/local regulations, laws, guidelines, instructions, accounting principles, standard auditing procedures, etc.
• Ability to supervise and coordinate the work of a moderately sized accounting staff.
• Ability to interpret financial statements to prepare complete and accurate accounting reports and statements of some complexity.
• Ability to perform detailed work involving written or numerical data, and to make mathematical calculations rapidly and accurately.
• Ability to devise and install accounting methods, techniques, and procedures.

FACTOR 2 - SUPERVISORY CONTROLS:
The employee performs responsible accounting work of moderate difficulty. Work is assigned to employee who works independently and is responsible for results. Work is reviewed through reports and discussions.  Completed work is submitted for approval by supervisor.
FACTOR 3 – GUIDELINES:
Guidelines include departmental rules, regulations, policies, and procedures, and governmental accounting manuals. The employee interprets  and  adapts  guides  for particular situations and uses initiatives and resourcefulness gained from experience  to apply and arrive at appropriate decisions.
FACTOR 4 – COMPLEXITY:
The employee performs work on moderately difficult fiscal transactions and uses standard methods and procedures to achieve desired results.
FACTOR 5 - SCOPE AND EFFECT:
The purpose of the position is to ensure that all data entry transactions are posted, determine the accuracy of government funds and control fund expenditures.
FACTOR 6 - PERSONAL CONTACTS:
Contacts are made with coworkers, other agencies, Division Heads and vendors.
FACTOR 7 - PURPOSE OF CONTACTS:
To advise, provide, or obtain assistance relative to accounting and budgetary matters, resolution of problems a d other changes.
FACTOR 8 - PHYSICAL DEMANDS:
Work is sedentary in nature, requiring no unusual physical demands.
FACTOR 9 - WORK ENVIRONMENT:
Work is performed in an office setting.
 

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